Tutorial 13: Regulatory Compliance & Risk Assessment

I need to research data privacy regulations applicable to our operations.

Company Profile:
- Headquarters: California
- Operations: California, New York, Colorado, and EU (subsidiary)
- Industry: SaaS/Cloud Services
- Data Types: Customer personal data, employee data, financial data

Please provide:
1. PRIMARY REGULATIONS - All laws that directly apply
   - List by jurisdiction
   - State effective dates
   - Summary of key requirements

2. SECONDARY REGULATIONS - Related rules affecting compliance
   - Industry standards
   - Contractual requirements
   - Best practices

3. INTERACTION MAP - How regulations work together
   - Conflicts or overlaps
   - Cumulative requirements
   - Most restrictive standard to follow

4. COMPLIANCE GAPS TABLE
   | Regulation | Current Status | Required By | Gap | Priority |
   | --- | --- | --- | --- | --- |

5. IMPLEMENTATION TIMELINE
   - Quick wins (under 30 days)
   - Medium term (30-90 days)
   - Long term (90+ days)
   - Dependencies between items

6. RESOURCE RECOMMENDATIONS
   - External counsel needed?
   - Consulting firm guidance?
   - Technology investments?

I need to understand how the FDCPA applies to our debt collection practices.

Statute: Fair Debt Collection Practices Act (15 U.S.C. § 1692)
Specific Issue: Does our SMS reminder system violate prohibitions on abusive
              collection practices?

Please analyze:

1. STATUTORY TEXT - Relevant sections
   - Quote the exact statutory language
   - Note any defined terms that apply
   - Identify the prohibition or requirement

2. LEGISLATIVE INTENT
   - What problem was Congress trying to solve?
   - Historical context
   - Any legislative history?

3. REGULATORY INTERPRETATION
   - FTC guidance on this provision
   - CFPB interpretations if applicable
   - Regulatory preambles

4. CASE LAW ANALYSIS
   - Leading cases interpreting this section
   - Circuits or jurisdictions with most guidance
   - Conflicting interpretations
   - Recent developments

5. PRACTICAL APPLICATION EXAMPLES
   - Scenario 1: Morning SMS to borrower [COMPLIANT/RISKY/VIOLATION]
   - Scenario 2: SMS at 10 PM [COMPLIANT/RISKY/VIOLATION]
   - Scenario 3: Multiple daily SMS [COMPLIANT/RISKY/VIOLATION]

6. SAFE HARBOR RECOMMENDATIONS
   - Best practices that clearly comply
   - Grey areas requiring additional verification
   - Prohibited practices to avoid

7. COMPLIANCE DOCUMENTATION
   - How to document compliance monitoring
   - What records to maintain
   - Audit procedures

Set up a legislative tracking system for the following regulations:
- Banking Secrecy Act amendments
- Anti-money laundering (AML) updates
- Know Your Customer (KYC) requirements

For each regulation, provide:

1. MONITORING SOURCES
   - Which committees draft these bills?
   - Which agencies interpret them?
   - Where to find proposed rules?

2. TRACKING TRIGGERS
   - What signals new rulemaking (Congress draft, agency notice, etc.)?
   - What signals significant changes?
   - What warrants immediate escalation?

3. NOTIFICATION TIMELINE
   - When are bills typically introduced?
   - How long is comment period?
   - When do rules take effect?
   - Implementation grace periods?

4. IMPACT ASSESSMENT TEMPLATE
   When new legislation is identified:
   - Affected business units
   - Required policy changes
   - Technology investments needed
   - Training requirements
   - Timeline for implementation

5. ESCALATION MATRIX
   - Who needs to know?
   - When to escalate to C-suite?
   - When to engage outside counsel?
   - When to brief board?

Generate a compliance gap assessment for HIPAA Privacy Rule.

Our Organization:
- Type: Healthcare provider
- Size: 150 employees
- Data: Patient health records, insurance info
- Systems: Electronic health record (Healthlink), email, Paper records
- Current Policies:
  * Data Security Policy (2022)
  * Access Control Policy (2022)
  * Incident Response Plan (2020)
  * Business Associate Agreements (partial)

Please provide:

1. REQUIREMENT INVENTORY
   Create table of all HIPAA Privacy Rule requirements:
   | Requirement | Source | Status | Evidence | Gap |
   | --- | --- | --- | --- | --- |

2. ASSESSMENT METHODOLOGY
   For each requirement, determine if we:
   - Fully Comply (documented evidence)
   - Substantially Comply (minor gaps)
   - Partially Comply (major gaps)
   - Non-Compliant (not implemented)
   - Not Applicable

3. EVIDENCE MAPPING
   For implemented controls, link to:
   - Policy document
   - Procedure document
   - Training records
   - Audit findings

4. RISK MATRIX
   For each gap:
   | Gap | Severity | Likelihood | Risk Score | Remediation | Timeline |
   | --- | --- | --- | --- | --- | --- |

5. REMEDIATION ROADMAP
   Phase 1 (Immediate - 30 days): Critical risks
   Phase 2 (Short-term - 90 days): High risks
   Phase 3 (Medium-term - 6 months): Medium risks
   Phase 4 (Long-term - 12 months): Low risks

6. RESOURCE REQUIREMENTS
   - Personnel hours needed
   - External expertise required
   - Technology investments
   - Budget estimate for each phase

7. METRICS & MONITORING
   - How to track progress on remediation
   - Key performance indicators
   - Audit schedule

Map our company policies against GDPR requirements.

Our Current Policies:
1. Data Protection Policy (attached)
2. Privacy by Design Standard (attached)
3. Vendor Management Policy (attached)
4. Data Breach Response Plan (attached)
5. Records Retention Policy (attached)

GDPR Articles to Address: Articles 1-99 (full GDPR)

Please provide:

1. REGULATORY REQUIREMENT MATRIX
   For each GDPR article:
   - Article number and title
   - Specific requirement text
   - Applicable to our organization? (Yes/No)
   - Current coverage in our policies? (Yes/No)

2. POLICY-TO-REGULATION MAPPING
   Create table showing:
   | Policy | Article | Section | Requirement | Coverage Level |
   | --- | --- | --- | --- | --- |

   Coverage Levels:
   - Full: Requirement completely addressed
   - Substantial: Mostly addressed, minor gaps
   - Partial: Partially addressed, major gaps
   - Absent: Not addressed at all

3. GAPS & OVERLAPS
   - Which GDPR articles lack policy coverage?
   - Which policies address multiple articles?
   - Conflicting policy provisions?

4. POLICY DEVELOPMENT NEEDS
   Articles requiring entirely new policies

5. POLICY REVISION PRIORITIES
   Existing policies needing updates ranked by:
   - Risk impact
   - Implementation difficulty
   - Regulatory urgency

6. IMPLEMENTATION CHECKLIST
   For each identified gap:
   - [ ] Draft new policy language
   - [ ] Cross-reference related policies
   - [ ] Obtain compliance review
   - [ ] Board approval (if required)
   - [ ] Employee training materials
   - [ ] Documentation of compliance

Build a regulatory monitoring system for financial services compliance.

Regulations to Monitor:
- Dodd-Frank Act
- Gramm-Leach-Bliley Act (GLBA)
- Anti-money laundering (AML) regulations
- Know Your Customer (KYC) requirements
- CFPB regulations
- State consumer finance laws

Please provide:

1. MONITORING INFRASTRUCTURE
   For each regulation:
   - Official government sources to monitor
   - Industry association resources
   - Law firm alerts to subscribe to
   - Consulting firm research to follow
   - Recommended search alerts

2. CHANGE DETECTION MATRIX
   | Regulation | Source | Check Frequency | Escalation Trigger | Owner |
   | --- | --- | --- | --- | --- |

3. IMPACT ASSESSMENT PLAYBOOK
   When regulatory change detected:
   - Questions to ask about impact
   - Stakeholders to involve
   - Timeline for implementation
   - Resources required
   - Documentation needed

4. REGULATORY CALENDAR
   | Deadline | Regulation | Action | Owner | Status |
   | --- | --- | --- | --- | --- |

5. TREND ANALYSIS
   - What patterns do you see in recent regulatory changes?
   - What industries/topics are getting increased scrutiny?
   - What's coming in next 12 months?
   - How should we adapt our compliance posture?

6. STAKEHOLDER COMMUNICATION PLAN
   - Who needs regulatory updates?
   - Update frequency (weekly/monthly/quarterly)?
   - Communication format?
   - Escalation procedures?

Analyze risk factor disclosures for a technology company.

Company: [Company Name]
Recent 10-K Filing: [Attached or URL]
Fiscal Year: [Year]

Please analyze:

1. RISK FACTOR INVENTORY
   - List all risk factors disclosed
   - Categorize by type (operational, legal, market, etc.)
   - Note which are new or revised from prior year

2. ADEQUACY ASSESSMENT
   For each significant risk:
   - Is disclosure adequate or formulaic?
   - Does it explain specific business impact?
   - Are quantified risks included?
   - Is mitigation strategy disclosed?

3. COMPARABLES ANALYSIS
   Compare risk disclosures to:
   - Competitors in same industry
   - Companies of similar size
   - Prior years of same company

4. LITIGATION RISK ANALYSIS
   Identify:
   - Current litigation disclosed
   - Contingent liability reserves
   - Likelihood of material claims
   - Potential exposure amounts

5. REGULATORY RISK ASSESSMENT
   - New regulations affecting business?
   - Pending regulatory actions?
   - Government investigations?
   - Compliance costs anticipated?

6. MATERIAL WEAKNESS ANALYSIS
   - Are there material weaknesses in internal controls?
   - How are they described in filing?
   - What's the plan to remediate?
   - Timeline for remediation?

7. UPDATE RECOMMENDATIONS
   Based on current events/circumstances:
   - Risk factors needing revision
   - New risks requiring disclosure
   - Risks that can be removed as no longer material
   - Suggested language changes

Design an AML/KYC compliance program for a fintech company.

Company Profile:
- Licensed as Money Services Business
- Operates in 30 US states
- Peer-to-peer payment platform
- 500K+ active customers
- Average transaction: $150
- High-risk geographies: [list]

Please develop:

1. KYC PROGRAM FRAMEWORK
   - Customer identification procedures
   - Risk-based approach to due diligence
   - Ongoing customer monitoring
   - Enhanced due diligence triggers
   - Documentation requirements

2. AML MONITORING PROCEDURES
   - Transaction monitoring thresholds
   - Suspicious activity detection
   - Filing obligations (SARs, CTRs)
   - Record retention requirements
   - Audit procedures

3. RISK ASSESSMENT MATRIX
   | Factor | Risk Level | Mitigation | Monitoring |
   | --- | --- | --- | --- |

   Factors:
   - Customer type (individual vs. business)
   - Geography
   - Transaction amount
   - Transaction frequency
   - Customer profile changes

4. COMPLIANCE CALENDAR
   - Quarterly SAR reviews
   - Annual program effectiveness testing
   - Training schedules
   - Policy review cycles
   - Examination prep

5. TECHNOLOGY REQUIREMENTS
   - Automated transaction monitoring tools
   - Customer risk scoring systems
   - Document verification solutions
   - Reporting platforms
   - Audit trail systems

6. STAFFING & TRAINING
   - Compliance officer responsibilities
   - Staff training requirements
   - Third-party vendor management
   - Escalation procedures
   - Documentation

7. REGULATORY EXAMINATION READINESS
   - Common examination issues
   - Preparation checklist
   - Documentation organization
   - Self-assessment procedures

Create a vendor compliance management program.

Vendor Categories to Assess:
- Cloud service providers
- Payroll processors
- Insurance brokers
- Accounting firms
- IT service providers
- Data disposal companies

Please develop:

1. VENDOR RISK ASSESSMENT FRAMEWORK
   For each vendor, evaluate:
   - Data access level (what data do they handle?)
   - Regulatory applicability (what rules apply?)
   - Security controls (are they adequate?)
   - Financial stability (will they stay in business?)
   - Compliance maturity (have they been audited?)

2. RISK SCORING MATRIX
   | Vendor | Data Risk | Compliance Risk | Security Risk | Financial Risk | Overall Score |
   | --- | --- | --- | --- | --- | --- |

3. DUE DILIGENCE CHECKLIST
   For high-risk vendors:
   - [ ] SOC 2 Type II audit review
   - [ ] Insurance verification
   - [ ] References check
   - [ ] Security documentation review
   - [ ] Financial statements review
   - [ ] Litigation/regulatory history check
   - [ ] Disaster recovery/business continuity plan
   - [ ] Data location and processing review

4. CONTRACTUAL PROTECTIONS
   - Indemnification clauses
   - Data processing agreements
   - Security requirements
   - Audit rights
   - Insurance requirements
   - Breach notification obligations
   - Confidentiality and NDA standards
   - Term and termination rights

5. ONGOING MONITORING PLAN
   | Vendor | Monitoring Mechanism | Frequency | Owner | Escalation |
   | --- | --- | --- | --- | --- |

   Monitoring mechanisms:
   - Annual certification/attestation
   - Periodic on-site audits
   - Continuous security scanning
   - Regulatory news monitoring
   - Financial monitoring
   - Performance metrics tracking

6. REMEDIATION PROCEDURES
   When issues identified:
   - Severity assessment
   - Vendor notification
   - Corrective action timeline
   - Escalation procedures
   - Termination conditions
   - Business continuity during transition

7. COMPLIANCE DOCUMENTATION
   - Vendor registry with all key info
   - Risk assessment dates and results
   - Due diligence work files
   - Current contracts and amendments
   - Audit reports
   - Compliance certifications

# Quick Regulatory Research
"Research [regulation name] in [jurisdiction].
Show: requirements, gaps, timeline, resources needed."

# Quick Gap Assessment
"Compare our [policy name] to [regulation name].
Identify all gaps and priorities."

# Quick Risk Score
"Score compliance risk for [area]:
Rate 1-10 by severity, likelihood, and overall risk."

# Quick Monitoring Setup
"Design monitoring system for [regulation].
Show sources, frequency, triggers, escalation."